Application Process

APPLICATION PROCESS:

Complete the Application Form by July 31st, 2021. Applications will be reviewed by the Ottawa Christmas Market Committee Members and vendors will be notified via email by August 15th, 2021. Applicants will be chosen based on weekend availability and how the products fit with the Ottawa Christmas Market (OCM) theme. Applicants chosen will be required, as a condition of participation, to sign a TD Place Facility Use Agreement prior to being granted permission to participate in the OCM. The Agreement sets out the terms and conditions of vendors’ participation. Failing to sign will lead to an applicant’s application being rejected.


PAYMENT DUE DATE:

If accepted as a vendor, payment of the Minimum Fee will be due in full August 31st, 2021. Only Credit Card and direct deposits will be accepted. Cheques are not accepted.


ELECTRICAL SUPPLY:

TD Place shall provide the Vendor with access with two (2) outlets (15 amp – INT – dedicated circuits). Any additional electrical supply required by the Vendor shall be charged as an Event Expense.


SIGNAGE:

All signage shall be provided by TD Place, at its cost. Vendor shall not place, affix or maintain any signs, advertising placards, names, insignia, trademarks, descriptive material or any other similar item or items in, on or attached to the cabin. The signage graphics, materials, color, design, lettering, lighting, size, specifications, manner of affixing and exact location of the signage shall be at TD Place’s sole discretion. All signage shall remain the property of TD Place.


EXTERIOR DECORATIONS/LIGHTING:

All exterior decorations and lighting shall be provided by TD Place, at its cost. Vendor shall not place, affix or maintain any decorations or lighting on or attached to the cabin. All exterior decorations or lighting shall remain the property of TD Place.


INTERIOR DECORATIONS/LIGHTING:

All interior decorations and lighting shall be provided by the Vendor, at its cost. A vendor is required to decorate the interior of the cabin using a Christmas theme. The decorations, lighting and manner of affixing shall be approved by TD Place’s Site Contacts. All interior decorations or lighting shall remain the property of the Vendor.


PERMITS AND INSURANCE:

Vendors warrant that it has insurance in place, to cover the selected Event Date(s), (a) All Vendors must provide commercial general liability insurance coverage of not less than two million dollars ($2,000,000.00) per occurrence in respect of injury, death or property damage arising out of Vendor’s use of the cabin, (b) Vendors selling alcohol are required to provide insurance coverage of not less than two million dollars ($2,000,000.00) per occurrence in respect of injury, death or property damage arising out of Vendor’s sale of alcohol, and (c) Food & Beverage Vendors a “Special Event Application for Food Vendors” issued by the City of Ottawa is required https://forms.ottawapublichealth.ca/Special-Event-Application-for-Food-Vendors.

The insurance policies shall endorse and name Lansdowne Stadium Limited Partnership (1015 Bank Street, Ottawa, Ontario, K1S 3W7) as an additional insured. Such insurance policies shall be primary and non-contributory and not as excess of any insurance available to TD Place. As a pre-condition to commencement of the license, the Vendor shall produce proof of the foregoing on or before October 1st, 2021.


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